Employee offboarding process flowchart

Employee offboarding process flowchart

A worked example to adapt. Rename steps, add branches and owners to match how your team actually works.

flowchart TD
  s(["Resignation or termination"])
  hr["HR confirms last day and final pay"]
  d1{"Involuntary or high-risk departure?"}
  now["Remove access immediately"]
  kt["Knowledge transfer and handover"]
  last["Remove access on last day"]
  eq["Collect laptop, badge and equipment"]
  exit["Exit interview"]
  e(["Close records"])
  s --> hr
  hr --> d1
  d1 -->|Yes| now
  d1 -->|No| kt
  now --> eq
  kt --> last
  last --> eq
  eq --> exit
  exit --> e

About this employee offboarding process flowchart

Offboarding is onboarding in reverse, with higher stakes: an account left active after someone leaves is a security risk. This flowchart branches on departure type so high-risk exits get immediate access removal while planned departures get a proper handover.

Pair it with the employee onboarding flowchart to cover the full employee lifecycle.

Step by step

1. Confirm. HR confirms the last day, final pay and benefits details.
2. Branch. Involuntary or high-risk departures have access removed immediately.
3. Handover. Planned departures transfer knowledge and open work first.
4. Remove access. IT disables accounts on the last day.
5. Close. Equipment is returned, an exit interview held and records closed.

How to make it in flow-chart.io

1. Start from the example. Edit the text in the generator box above so it names your own offboarding checklist, then press Generate. The free preview needs no sign-up.
2. Add the branches. Add the decision points that matter for you, for example remote employee shipping equipment? or contractor?. Each decision becomes a diamond with labeled outcomes.
3. Assign owners. Save the diagram to the editor (free account) and rename steps to show who does what: HR, manager, IT and facilities.
4. Share or export. Share a read-only view link: people with the link can view the diagram but not edit it. Downloads as PNG, SVG or PDF are part of Flow Pro (see pricing).

Tips

• Keep one list of every system a person can access.
• Arrange prepaid shipping for remote employees' equipment.
• Transfer ownership of shared files before accounts are disabled.

Frequently asked questions

What should an offboarding checklist include?

Final pay and benefits, knowledge transfer, access removal, equipment return, exit interview and record updates.

When should access be removed?

For planned departures, typically at the end of the last day; for involuntary or high-risk departures, immediately.

Can I make a swimlane version?

Yes. Ask the generator for lanes for HR, the manager and IT.

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